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Top Ten Mistakes of Microsoft Teams Administrators

Top Ten Mistakes of Microsoft Teams Administrators

So, we’re again to seem at what other mistakes Microsoft Teams directors make when it comes to the system. It’s as if I have under no circumstances read Dale Carnegie’s “How to Acquire Good friends and Impact People”…

In section 1 we covered:

  • Disregarding safety
  • Disregarding external users
  • Disregarding SharePoint
  • Ignoring Teams
  • Disregarding compliance

Clearly it does not end there, so let’s go by means of the other problems I see on a regular basis when speaking with organisations and IT professionals.

Disregarding Units

Microsoft Teams is a major beast. It is a collaboration system, and app launcher, a messaging program, a communications instrument, and extra. But let’s concentration on the “communications tool”.

I have been operating in the Microsoft ecosystem for most of my vocation (there ended up periods of time used in the Unix/Linux, Cisco, Nortel, and even net design worlds), and have been applying Microsoft fast messaging resources considering the fact that Exchange Server 2000 (sure, glimpse it up). A single of my earliest Microsoft certifications was on Are living Communications Server, and since then I kept up my certifications with Business Communications Server, Lync Server, and even Skype for Business enterprise Server. Across that time, it was simply just black & white – if you applied these tools for telephony, then you required licensed headsets and devices – or else you would have challenges.

Even though utilizing non-qualified gadgets was an exception to the rule, these times with Microsoft Groups it appears to be the norm. And, as you’d be expecting – this produces issues. It makes problems for conference members and callers who battle to mentally filter out the echo from someone’s laptop microphone. It results in challenges for individuals who have to tolerate wanting up someone’s nose or the facet of their head as they use their laptop computer webcam.

And in the conference place room, these are amplified where assembly members struggle to current, job, or even connect to the meeting when employing meeting equipment.

This is simply because deciding upon the proper equipment calls for a distinctive established of capabilities from people that most IT professionals poss. In simple fact, it is additional the realm of the audio/visible expert – even so many of these have not always come together for the journey of Microsoft Groups.

Even if they do have people competencies, is it real looking that the exact particular person has the knowledge and techniques to configure Intune to control these products? Though attainable, it’s not sensible as they are entirely unique abilities and individuality forms.

Ignoring Use

One particular organisation I worked with was touted as a Microsoft case examine various decades back, as they had 86% of staff members using Microsoft Teams – what a gain! Everyone was capable to pat themselves on the back and celebrate this amazing deployment.

But there’s a declaring: really don’t permit the truth get in the way of a good story.

That 86% utilization was comprised primarily of chat. In simple fact, 94% of it was chat. Only 3% was voice/video communications or conferences, and 3% was channel-primarily based communications. They experienced properly rolled out Skype for Company.

Yet another case review from a Microsoft companion claimed a 400% enhance in Microsoft Groups use due to their challenge. Wow!!! Nevertheless, what it didn’t mention that this was an update from Skype for Organization. When you do not have a preference – your utilization quantities are correctly forced.

Talking with a couple of contacts I realized at the customer described in the case study, their experience with Microsoft Groups was woeful. They mentioned they weren’t genuinely experienced (whilst it was delivered, it was a blink-and-you are going to-pass up-it method), persons were being using it inconsistently, and some of the functions had been crippled.

But they experienced a 400% maximize in use. What a get!

These are just a couple of examples that “usage” does not equivalent great utilization.

Regrettably, many persons never have the time, expertise, or curiosity to dig beneath the higher-degree figures provided in the Microsoft 365 admin centre or the Microsoft Teams Admin Centre. Most of the IT pros I’ve spoken to really do not even know about the Microsoft 365 Usage Analytics solution in Ability BI, or the Productiveness Score in the Microsoft 365 admin center. And if they do know of them, possibilities are the people who are liable for driving use (i.e. non-IT personnel) don’t know about the existence of, or have accessibility to these applications. And they most undoubtedly would not know that these resources don’t present a total story!

Usage is extra than numbers. Usage is expertise. Usage is gratification. Use is achievements.

Disregarding Lifecycle

For lots of, the constrained selections presented by Azure Energetic Directory around Microsoft 365 Teams lifecycle is all they know. And boy are they limited – only a solitary expiration plan can be developed, and it necessitates a premium license to use it. That has usually boggled my brain.

In the same way, Microsoft Teams offers an archival purpose for Teams, which if picked will established the Group to read through-only and give you the alternative to do the similar for the involved SharePoint web site.

But a Crew is additional than just the Group and the SharePoint web-site. It’s Planner boards, Sorts, apps, friends, Stream (traditional) movies, Challenge strategies, and others. And none of these care that you’ve archived a Staff – they continue to keep going. Sad to say, a frequent practice I’ve observed in organisations when they want to delete a Group, is only to copy the data files out to a further SharePoint web page for archival, and then delete the Group (as the retention insurance policies really should hold on to the messages).

What about the information in all the aforementioned apps and products and services I just mentioned? Or the pages in the OneNote notebook in the web site? Or the merchandise in the SharePoint lists? Or the pages and news posts in the SharePoint website? The Significant dilemma with the lifecycle of Groups is that however a ton of the articles is just not obvious to directors, and the content that is to some degree noticeable – is not quick to archive/go/migrate/export, if at all.

But there’s worthwhile enterprise knowledge, records, record, and context in all of them which is all-as well-generally dropped.

Disregarding Integration

Microsoft Teams is at times referred to as a “meta operating system”, and that objective is undoubtedly seen when you consider that you can increase apps, pop-out chats and application windows, and soon be able to multi-process inside it. I would not be astonished if at some point in the close to upcoming we’ll see something like a “Microsoft Teams terminal” in which you virtually boot into Microsoft Groups and very little else.

To make this function, Microsoft Groups desires to integrate with a lot of techniques, and provide entry to many permissions. Want to increase that third-celebration bot? It wants to read the houses of absolutely everyone in your directory so it can discover people you mention.

Want to incorporate that visual diagramming app to aid convert your Excel spreadsheets into swim lane diagrams? It desires access to your OneDrive.

And for each and every app is a Service Principal produced in Azure Energetic Listing. And who’s watching that – the Groups admin? Do they even have the suitable admin purpose to clear up just after the app has been taken out? Or to lookup by the audit log for occasions the place an app may perhaps have go through way too a great deal facts?

Even in the native Microsoft 365 platform, a whole lot of the apps and expert services energy functionality in Microsoft Groups.

Disabled Planner mainly because you’re not all set to roll it out however? Bye-bye Tasks in Teams.

Disabled OneDrive due to the fact you’re not prepared to migrate off on-premises file shares? Bye-bye documents in chats.

Disabled Sorts simply because you consider people really do not want it? Bye-bye polls in Groups conferences and channels.

The checklist goes on and on. For every motion or function in Microsoft Groups, there’s about half a dozen points that relate or integrate with it – so tread very carefully.

Disregarding Person Experience

This 1 I’m going to preserve limited and sweet (in fact, quite bitter).

It is no mystery that IT professionals are not fans of conclude-consumers. We make jokes like ID10T data files, classify the challenge as becoming PEBKAC, or that the challenge lies at Layer 8.

We cripple their capacity to do issues since they simply cannot be dependable, they really don’t know what they are performing, and so on.

But here’s the detail: stop buyers are the kinds who do the items, that allows the organisation we perform to exist, which in switch employs us.

We are right here to provide and guidance them. Their frustrations with technological innovation impacts their work opportunities. Their lousy working experience has a move-on effect, that indirectly impacts our skill to put food on the desk. Their difficulties are our challenges.

We require to do superior, and make absolutely sure that they have the most effective knowledge attainable.

If we get the job done to lower the issues we make with Microsoft Teams, then maybe… just perhaps we have a chance at globe peace.




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